Organization User Management

Use this guide for organization administration tasks.

Purpose

This guide helps you:

• Activate organization mode.
• Invite users with role selection.
• Update user roles.
• Resend/revoke invitations.
• Remove organization members safely.

Prerequisites and permissions

• User Management requires ADMIN role.
• Personal mode users must activate organization first.

Step-by-step workflow

1. Activate organization mode (if needed)

1. Open Settings -> Organization.
2. Create/activate organization with a unique name.

After activation, Organization and User Management become available.

2. Open user management

1. Open Organization.
2. Select Open user management (admins only).

3. Invite a user

In Invite user:

1. Enter email.
2. Enter username.
3. Choose role (USER or ADMIN).
4. Select Send invitation.

Rules:

• Email must be valid and not already registered.
• Username must be unique inside organization.
• Invitation links expire after 7 days.

4. Update user roles

1. Find the member in Organization users.
2. Change role via role selector.

Guardrails:

• Organization must always keep at least one active admin.
• Removed users cannot be modified.

5. Manage pending invitations

In Pending invitations:

• Resend issues a fresh token/email.
• Revoke invalidates invitation.

Accepted invitations cannot be revoked.

6. Remove members

Use Remove on an active member.

Guardrails:

• Admins cannot remove themselves.
• Last active admin cannot be removed.

Expected result and verification checks

• Invitations appear with role/status/expiry.
• Accepted users appear in org users list with assigned role.
• Role and invitation actions persist after reload.

Common issues and fixes

• "Admin access required": request admin role from current admin.
• Invite conflict: email/username already used.
• Invite expired: resend invitation to generate a new token.
• Remove action disabled: user is self, already removed, or last admin.

Related guides

• Settings Guide
• Account Access
• Support